** Please note all funds collected are in CAD
Special Olympics Nova Scotia is happy to refund money for purchases made that are not satisfactory, however, please note donations are non-refundable.
Thank you for reviewing the following information concerning the Special Olympics Nova Scotia (the “Charity”) Privacy and Security Policy (the “Policy”).
This Policy explains the current information management practices of the Charity relative to our websites (the “Sites”) and all other communications in which personal information is collected, used or disclosed by the Charity.
The Charity has developed this Policy and related procedures relating to the collection, use, disclosure and protection of personal information in the course of our activities among our volunteers, coaches, athletes, donors, sponsors, staff, agents, other Special Olympics organizations, government authorities and third party service providers.
What is Privacy Legislation All About?
The Personal Information Protection and Electronic Documents Act (the “PIPEDA”), is federal privacy legislation that applies to organizations in Canada that collect, use or disclose personal information in the course of a “commercial activity”. Specified exceptions include business contact information and certain publicly available information including information appearing in a telephone book and in professional or business directories or listings, where the collection, use and disclosure of the personal information relate directly to the purpose for which it appears in the directory or listing.
What is Personal Information?
Personal information includes personally identifiable information such as your name, address, birth date, social insurance number, income, ethnicity, interests and medical, loan and credit records.
Collection of Personal Information
When you visit our Sites, your personal information will be collected in order to use or receive certain online products and services. For transactions with us involving credit cards, we use industry-standard security protocols to protect the integrity and confidentiality of the information and systems.
If you do not wish us to collect your personal information through our Sites, you may contact us by telephone, fax, mail or in person. We strive to take the same care of the information you provide to us under these options, as we do with information collected via the Internet.
Use and Disclosure of Personal Information
Personal information provided to the Charity will be used and disclosed only for the purposes set forth in this Policy or as otherwise communicated to you at the time you provide us with that personal information. Before your personal information is used or disclosed for a new purpose, we will obtain your consent, unless disclosure without your consent is otherwise permitted or required by law, regulation or court order.
Personal information provided by you may be used or disclosed by the Charity in one or more of the following ways:
- to process your donation, including issuing a receipt;
- to fulfill receipt, payment or transfer payments
- to process athlete, volunteer, coach and school applications and any required police checks;
- to authenticate you as a donor, sponsor, athlete, coach, volunteer, employee, agent, representative, or 3rd party service provider;
- to administer the events and activities of the Charity, information is shared among athletes, coaches, volunteers, schools and other Special Olympics organizations, [for training, competition and participation of the athletes];
- to create and maintain records concerning our relationship with volunteers, coaches, athletes, donors, sponsors, schools and others, as needed;
- to maintain records of all contributions in order to satisfy the requirements of the Canada Revenue Agency;
- to provide information to other Special Olympics organizations for event coordination, insurance, marketing and statistical purposes. Personal information will be stored with and may be accessed by Special Olympics Canada, and is protected by contract to the degree set out in this Policy;
- to contact you for support for or involvement in the Charity;
- to provide you with information about the Charity, its events, activities, programs, products or services;
- to send you information about or from our sponsors;
- to service providers we use to support our business (eg. technical support or third party services administering our credit and payment; and system); and
- where permitted or required by applicable laws, regulations or court orders.
Your personal information may be stored and processed in Canada, the United States or another jurisdiction and may be subject to the laws of that country.
Donor and Sponsor Personal Information
In addition to the foregoing, in order to reach a greater number of potential donors and sponsors, donor and sponsor information is exchanged with or rented to other organizations that share our charitable objectives. If you wish to know the names of these organizations please contact us at your convenience. If you prefer that your name be omitted from the lists generated in this way, please advise us by sending an e-mail message to us at (firstname.lastname@example.org) Special Olympics Nova Scotia., to the attention of the Privacy Officer. Once your e-mail is received we will within 10 business days change the status of your records to indicate your request. Please provide us with your full and exact name (first and last) and address (unit number, street number, street name, town/city, province, and postal code) and your donor I.D number if available.
Refusal and Withdrawal of Consent
You have the option to refuse the collection of personal information and, subject to certain legal or contractual restrictions and reasonable notice, to withdraw your consent to the continued use and disclosure by the Charity of information previously collected. You may withdraw your consent by writing to the Privacy Officer at (email@example.com). Please note that such refusal or withdrawal may render us unable to provide you with certain programs and services offered by the Charity.
Upon your written request to the Privacy Officer at (firstname.lastname@example.org), you may view your personal information and may request amendments where it is demonstrated that the information is inaccurate or incomplete. Please note that under certain circumstances, you may not be permitted to view your records, such as where such disclosure would raise security, legal or confidentiality issues.
Updating of Our Information and/or Sites
We may update this Policy from time to time and you are responsible for periodically reviewing the most current version of the Policy. The date of the last update to this Policy is at the end of the Policy. Your continued use of the Sites and submission of information will be deemed your conclusive acceptance of the updated Policy. We would be pleased to discuss your comments and concerns at your convenience by contacting the Privacy Officer at (email@example.com).
Other Site links
Our Sites link to other websites created and maintained by other public and private organizations including affiliates of the Charity. We provide these links for your information, convenience and/or for use in conducting the Charity’s business. When you link to an outside website, please be aware that you are leaving the Special Olympics Nova Scotia’s Sites and our information management policies no longer apply unless otherwise specified. We assume no responsibility for the content or privacy practices of any linked website at any time or for the link itself. The linking to of from another site does not imply on the part of Special Olympics Nova Scotia. any endorsement or guarantee of any of the organizations or information (including the right to display such information) found on their respective Web sites.
Security of Personal Information
The protection of your personal information transmitted through the Sites, including your financial and credit card details, is important to us. To this end, the Charity uses Secure Socket Layer (SSL) encryption technology to ensure that the sensitive information exchanged between your computer and our Sites is secure and cannot be accessed by a third party. Complete confidentiality and security is not yet possible over the Internet, and we assume no liability for any damages you suffer as a result of interception, alteration or misuse of information transmitted over the Internet.
All personal information is stored in a secure location accessible only by authorized staff, agents and representatives. Disposal of information, including by shredding is conducted on-site.
Restriction of Liability
Although we will take the steps as indicated above to protect your privacy your confidential use of the site cannot be guaranteed. As a result, Special Olympics Nova Scotia. shall not be responsible for any harm that you or any person may suffer as a result of a breach of confidentiality in respect to your use of this site, any connected site or any information you transmit to this site or any connected site.
FURTHERMORE, Special Olympics Nova Scotia shall not be liable for any damages, costs or injury caused by, any failure of performance, error, omission, defect, delay in operation or transmission, computer virus, line failure or any cause beyond Special Olympics Nova Scotia’s control.
Rights Granted and Restrictions on Use
Your Authority to Use the Sites
The content on the Sites is for informational purposes only. The Charity and each of its affiliates and service providers are not responsible for any inaccurate, delayed or incomplete information. Information contained on the Sites provided by any third party, including without limitation, information obtained through any link, has been supplied without verification by us.
The Sites could include technical or other inaccuracies or typographical errors and are provided to you on an “as is” basis without warranties or representations of any kind. The Charity, its affiliates and service providers make no representations and disclaim any warranties and conditions of any kind, including regarding accuracy, timeliness, completeness, non-infringement, quality or fitness for any particular purpose or those arising by law, usage or course of dealing. The Charity, its affiliates and service providers assume no responsibility for the consequences of any errors or omissions. The Charity may make any changes to the Sites at any time without notice.
The Charity, its affiliates and their respective directors, officers, employees, or agents shall not, under any circumstances, be liable for any damages whatsoever, including without limitation, those arising from any decision made or action taken by you in reliance upon the content of the Sites, whether resulting from the use of or inability to use any content on the Sites (or a site linked to the Sites), or any other cause; and even if caused by The Charity’s, its affiliates’ or, their respective service providers’ negligence, and even if any of them has been apprised of the likelihood of such damages occurring.
Advertising and Links
The Charity may accept advertising from certain entities and may receive a fee from their advertising on the Sites. No endorsement by the Charity is intended or implied by accepting such advertising.
Use of Your Postings and Communications
Any non-personal communication, comment, idea or material you post or transmit to the Charity is, and will be treated as, non-confidential and non-proprietary. By transmitting or posting any communication or material to the Sites you grant to the Charity and all of its affiliates, an unrestricted, irrevocable license to use, sub-license, reproduce, display, modify, transmit, distribute, publish, broadcast or post your communication for any purpose. You also agree that the Charity is free to use any ideas, concepts, know-how or techniques that you send us for any purpose. You acknowledge and agree that any chats, postings, or other communications on the Sites by users are not monitored, screened, sanctioned or endorsed by the Charity. The Charity reserves the right, but not the obligation, to monitor the content of the Sites, and to remove, refuse to post or edit any material or content which the Charity, in its sole discretion, determines to be in violation of the provisions hereof or otherwise objectionable. Visitors to the Sites shall remain solely responsible for the content of their communications.
Special Olympics Nova Scotia
5516 Spring Garden Road, Suite 201
Halifax NS Canada B3J 1G6
If you have any questions, comments, or concerns as to the use, collection or disclosure of your personal information or our privacy practices, please contact us by sending an e-mail message to the Privacy Officer at (firstname.lastname@example.org) Special Olympics Nova Scotia. Please provide us with your full and exact name (first and last), address (unit number, street number, street name, town/city, province, and postal code) and I.D number if available.
Last updated: 2012